How We Use Technology to Enhance our Property Management Services

How We Use Technology to Enhance our Property Management Services

As a leading property management company in Tampa Bay, Vintage Real Estate is committed to providing exceptional services to our clients. We leverage the latest technologies to streamline our operations, enhance the tenant experience, and improve the overall management of our properties. This blog post will explore some technologies we use to achieve these goals.

Smart Locks in Property Management

Our latest technology implementation is smart locks, which provide a secure and convenient way to access buildings and units without physical keys. With access control systems that track entry and exit activity, smart locks improve security and transparency for tenants and landlords.

The top three benefits of using smart locks in property management are:

Enhanced Security: Smart locks provide an added layer of security to a property, allowing access to the building or unit without needing physical keys. This makes it more difficult for unauthorized persons to gain entry, as they cannot easily duplicate a key or pick a lock. Additionally, access control systems that track entry and exit activity allow property managers to maintain detailed records of who is accessing a property, which can be helpful in a security breach or incident.

Streamlined Access Management: With our newly added smart locks, we can easily manage access to buildings and units remotely. Instead of managing a physical key distribution system, which can be time-consuming and risky, we can grant or revoke access to smart locks electronically. For instance, we grant maintenance workers access for a specific time window and then revoke access once the repair work is complete. This feature saves time and improves security, as we can monitor who enters the building and when without needing to be present.

Cost Savings: Smart locks can also provide cost savings in the long run. Physical keys can be expensive to replace if they are lost, stolen, or damaged. Smart locks eliminate the need to replace keys by allowing us to remotely control access to buildings and units. Additionally, if a tenant moves out, we can easily revoke their access without rekeying the unit. This can be a significant cost-saving method for our clients in the long run.

Tenant and Landlord Portals

We provide our clients with an online platform that allows for payment and maintenance transactions and record keeping. Tenants can use the portal to pay rent, submit maintenance requests, and view their lease agreement and payment history. Similarly, landlords can log in to their portal to access critical information about their properties, such as maintenance requests and financial reports. These portals streamline communication between tenants and landlords, reduce the need for phone calls and emails, and provide tenants with transparency and control over their payment and maintenance requests. Here are three of the top benefits of using this type of technology:

Improved Communication: Property management software allows for streamlined communication between our team, tenants, and landlords. With features such as online portals, messaging, and automated emails, tenants and landlords can easily access information about their properties and communicate with us about maintenance requests, lease agreements, and financial statements. Improved communication leads to better transparency, fewer misunderstandings, and increased satisfaction for all parties involved.

Enhanced Efficiency: Property management software can automate many routine tasks we typically perform, such as rent collection, maintenance requests, and lease renewals. With automation, we save time, reduce errors, and save money, ensuring our fees are as affordable as possible. Additionally, we can access real-time data and analytics to make informed decisions and optimize our operations. With enhanced efficiency, we can focus on providing high-quality services to our tenants and landlord instead of administrative tasks.

Improved Record Keeping: Property management software can help property managers maintain accurate and up-to-date records of their properties, tenants, and finances. With digital lease agreements, online payment processing, and financial reports, property managers can track all financial transactions and keep organized records. Improved record-keeping also makes it easier for property managers to access information when needed, reducing the risk of errors and miscommunications.

Predictive Maintenance Technology

Our predictive maintenance software uses data analytics to predict when equipment and systems may require maintenance or repairs. This technology helps prevent equipment failures and reduce downtime and costs by identifying potential issues before they become major problems.

This software also allows us to optimize our maintenance schedule, ensuring we provide maintenance services at ideal intervals. Take air filter replacement, for example. With our software, we know exactly when to replace filters, ensuring maximum use of each purchased filter and overall stress reduction on the HVAC unit. While air filter replacement may seem like a small maintenance cost, the savings of swapping them on a tight schedule add up in the long run, particularly for our investor clients who own many properties.

Virtual Applications and Tours

We offer virtual applications and tours to showcase our rental properties to potential tenants. With this technology, tenants can view a property from the comfort of their homes, eliminating the need for in-person visits. This technology was particularly useful during the COVID-19 pandemic, as it reduced the risk of exposure and ensured the safety of our tenants and staff.

Virtual tours also enable us to market our properties to a wider audience, including out-of-town renters who cannot visit a property in person. As a result, we can attract high-quality tenants and reduce vacancies.

State-of-the-Art Digital Marketing

We use state-of-the-art digital marketing techniques to advertise our rental properties, such as social media advertising, search engine optimization, and other online marketing strategies. We can reach a wider audience and attract high-quality tenants by leveraging these tools.

Our digital marketing efforts also allow us to track the performance of our advertising campaigns and make data-driven decisions about how to allocate our marketing budget, enabling us to offer the lowest possible management fees, which include advertising your rental property so you don’t have to.

Property Management Software

Our property management software allows us to automate rent collection, maintenance requests, lease renewals, and tenant communications. This technology provides real-time data and analytics to help us make informed decisions and optimize our operations. This technology also allows us to quickly and efficiently respond to tenant requests and resolve issues, ensuring the satisfaction of our tenants and landlords.

High-Tech Property Manager in Tampa

Vintage Real Estate's commitment to leveraging the latest technologies ensures we provide the highest quality property management services. From smart locks to predictive maintenance software, virtual applications, and state-of-the-art digital marketing, our focus on technological innovation in property management empowers us to optimize our services and enhance tenant satisfaction. Contact us today for your free rental analysis or to start a conversation about becoming a real estate investor.


Dave Sigler, MPM RMPC

Owner/Broker Vintage Real Estate Services

David Sigler is a Florida native who grew up in Fort Lauderdale Florida. He attended the University of Central Florida where he received his bachelor’s degree in Business Administration. David has since become a licensed General Contractor & Real Estate Broker. He has been active in Florida real estate and construction for over 15 years. During the Great Recession he was forced to refocus his ambitions and landed on property management. Starting with a handful of homes that could not be sold, he grew his portfolio and eventually bought the brokerage. With his experience, knowledge, and resources, his company prides themselves on successful turn-key residential investment solutions. He now manages hundreds of homes covering 5 counties and his construction company provides maintenance services to his management company as well as other local managers. David is an active member of the National Association Residential Property Managers and has served on the Florida State Board for over 6 years in many different roles; most recently as the NARPM Florida Chapter President (2019). Active in the GTR community, he has served on the property management subcommittee for over 4 years and recently as chair of the group. He is also active in local and state legislation that affects the property management industry. His unique understanding and perspective of property management and its associated maintenance has provided him with numerous public speaking opportunities. Outside of work, not only is he an avid outdoors man and a board member for several local Non-Profit organizations, but first and foremost a Father and Husband.

Director of Property Management Committee for Greater Tampa Realtors Association
2019 NARPM State President