The Vintage Real Estate Services Onboarding Process: For Real Estate Investors

The Vintage Real Estate Services Onboarding Process: For Real Estate Investors

Welcome to Vintage Real Estate Services, your one-stop destination for all your residential real estate investment needs in Greater Tampa Bay. Whether you're a seasoned investor or just starting, our comprehensive onboarding process ensures a smooth and hassle-free experience every step of the way.

Initial Consultation and Timeline Setting

When you contact us, we begin by understanding your requirements, whether it's property management for an existing property or assistance in acquiring rental properties. We set a timeline tailored to your needs, ensuring we can promptly accommodate urgent requests if necessary.

Property Management Initiation

For existing properties, we swiftly transition management responsibilities, introducing ourselves to current tenants and integrating them into our systems seamlessly. We honor existing leases and ensure a smooth handover, maintaining open communication channels throughout the process.

Property Acquisition Assistance

If you're looking to invest in rental properties, our seasoned team of real estate agents and construction experts collaborates with you to identify suitable properties based on your criteria. We provide detailed rental income projections and offer comprehensive due diligence, including site visits to assess the state of the property and its potential.

Comprehensive Property Assessment

For landlords seeking to transfer management responsibilities, we conduct a thorough intake process, gathering all relevant information about the property and its tenants. This includes repair history, maintenance schedules, and creating a Capital Expenditure plan for future investments.

Account Setup and Walkthrough

Upon completing the management agreement, we set up your account and preferred payment methods for rental income. You'll receive an owner questionnaire to provide additional details about your property. We then conduct an on-site walkthrough to ensure a thorough understanding of your property's condition.

Rent Ready Checklist, Marketing, and Timelines

Once your property meets our Rent-Ready Checklist's safety and cleanliness standards, we swiftly initiate the marketing process. Your property is promptly listed on the market, maximizing visibility to potential tenants.

The lead time between signing the management agreement and the property readiness appointment varies based on individual circumstances. If the property is vacant, we typically require 2-3 business days to ensure it meets our standards. Please note that the timing may vary depending on the owner's readiness and the current workload.

During peak periods, such as the beginning and end of the month, when move-outs and move-ins are prevalent, the lead time may extend to 4-5 business days. Despite these variations, our goal remains consistent: to efficiently prepare your property for the rental market while maintaining our high standards of quality and professionalism.

Tenant Screening and Placement

While we handle tenant selection independently to mitigate legal risks, we prioritize placing qualified tenants who are the best fit for your property. We communicate essential details, such as occupancy and pet policies, while maintaining transparency. We employ rigorous screening criteria, including credit scores, income verification, and background checks, to place qualified tenants quickly. We always aim to secure tenants within three weeks, minimizing vacancies and maximizing your rental income.

Tenant Placement and Smart Lock Installation

We install smart locks for secure access upon tenant placement, and tenants move in according to their negotiated lease terms. Our portal serves as the primary communication channel for tenants, ensuring efficient maintenance requests and issue resolution.

At Vintage Real Estate Services, we pride ourselves on delivering exceptional service and value to our clients. With our expertise and comprehensive approach, you can trust us to maximize the potential of your real estate investments. Welcome aboard!

Vintage Real Estate Onboarding FAQs

Can I select my tenant?

No, we handle tenant selection to mitigate legal risks and ensure fairness in the process. We always prioritize placing qualified tenants who align with your property's requirements. Remember - placing the right tenants benefits us both!

Does my property need window coverings?

Yes. One of the most common things we see with new customers is a need for window coverings on new construction properties. Per Florida law, your property must have window coverings installed before renting it out. This often represents a significant, immediate expense for a new landlord.

How quickly can you take over the management of my property?

We can typically take over management within a few days, but we're also equipped to handle urgent requests promptly.

What happens if my property needs repairs or maintenance?

We have an extensive network of local vendors and our sister company, South Shore Contracting, to handle repairs and maintenance quickly and cost-efficiently.

How long does it take to find a tenant for my property?

We aim to place tenants within three weeks, minimizing vacancies and maximizing your rental income.

What criteria do you use for tenant screening?

We consider factors such as credit score, income verification, and background checks to ensure we place qualified tenants who meet our standards.

Do I have to be located in the Tampa area to use your services?

No, we work with many out-of-state landlords and investors. Our comprehensive management services make it easy to oversee your property remotely.

How do you handle rental payments and disbursements?

We offer various payment methods for rental income, including direct deposit, and ensure prompt disbursement to property owners.

What if I'm unhappy with the tenant you've placed?

We strive to ensure tenant satisfaction, but if issues arise, we address them promptly through our communication portal and take necessary actions in accordance with the lease agreement.

Can I track the status of maintenance requests for my property?

Yes, our online portal provides real-time updates on maintenance requests and allows you to track the status of repairs.

What sets Vintage Real Estate Services apart from other property management companies?

Vintage Real Estate is a turnkey residential investment and property management service. We offer a comprehensive suite of services under one roof, including property management, renovation, tenant placement, and maintenance. Our extensive experience and local expertise ensure peace of mind for property owners.


Dave Sigler, MPM RMPC

Owner/Broker Vintage Real Estate Services

David Sigler is a Florida native who grew up in Fort Lauderdale Florida. He attended the University of Central Florida where he received his bachelor’s degree in Business Administration. David has since become a licensed General Contractor & Real Estate Broker. He has been active in Florida real estate and construction for over 15 years. During the Great Recession he was forced to refocus his ambitions and landed on property management. Starting with a handful of homes that could not be sold, he grew his portfolio and eventually bought the brokerage. With his experience, knowledge, and resources, his company prides themselves on successful turn-key residential investment solutions. He now manages hundreds of homes covering 5 counties and his construction company provides maintenance services to his management company as well as other local managers. David is an active member of the National Association Residential Property Managers and has served on the Florida State Board for over 6 years in many different roles; most recently as the NARPM Florida Chapter President (2019). Active in the GTR community, he has served on the property management subcommittee for over 4 years and recently as chair of the group. He is also active in local and state legislation that affects the property management industry. His unique understanding and perspective of property management and its associated maintenance has provided him with numerous public speaking opportunities. Outside of work, not only is he an avid outdoors man and a board member for several local Non-Profit organizations, but first and foremost a Father and Husband.

Director of Property Management Committee for Greater Tampa Realtors Association
2019 NARPM State President